SpEd Coach

Direction for Every Student

Built around the student, not the paperwork.

The Promise

Built around the student, by people who understand the work.

Special education is drowning in its own paperwork. Teachers spend up to half their working time on documentation, and one in three leaves the role each year. Every one of the 7.5 million students under IDEA carries a recurring legal paper trail the law requires. It can't be cut, only made faster. SpEd Coach was built by special educators to do exactly that: designed from the ground up for special education, not bolted onto a billing system or adapted from a general K-12 tool. Every screen starts with the student, giving educators their time back without asking your district to abandon the systems it already relies on.

30–50%
of a special educator's working time goes to documentation
~10 hrs
of paperwork a week, beyond the school day
1 in 3
special educators leave the role each year

Sources: NCES; national special-education workforce research, 2024–26.

Designed around the student

Find the student, and everything you can do for them is one click away.

Records, evaluations, IEPs, notices, services, and progress tie back to one connected picture.

The paperwork serves the student; the student is never buried in it.

Teacher-friendly

Usable by a first-year teacher, with no training and no manual.

Plain language, not jargon: terms explained right where they appear.

The fewest possible clicks, with guidance you can turn off.

Works on desktop and tablet, built for itinerant staff between campuses.

Who it's for

Special education teachers
Case managers (caseloads, deadlines, documentation)
Related-services providers (speech, OT, PT, counseling, etc.)
Diagnosticians & evaluation teams
Administrators & SpEd directors (compliance confidence)
District technology leaders

One connected system

Six purpose-built modules, one workflow.

Special education runs as one chain: evaluation, eligibility, IEP, services, notices. Most tools fragment it into disconnected forms. SpEd Coach runs the whole chain on one student record and one login, so nothing is re-entered or lost.

Student Command Center
The hub: every student in one view, with active IEP, services, evaluations, documents, and communication log a click away.
Records Review
Pulls transfer packets and years of history into order, surfacing placements, eligibility, and deadlines, with student information protected.
Evaluations Hub
Carries the team from intake to eligibility, with scoring support, report drafting, and timelines tracked against IDEA deadlines.
Guided IEP Builder
Step-by-step, plain-language IEPs: present levels, goals, services, and accommodations kept aligned, with a compliance check before you finalize.
Deliberations & PWN
Turns team decisions into a clear, defensible Prior Written Notice, capturing amendments, meeting notes, and parent communication.
Related Services Scheduler
Builds schedules around provider and student availability and required minutes, and tracks delivered minutes against need. It also lines up IEP and ARD meetings, checking every participant's availability and proposing times that work for the whole team.

AI governance & privacy

AI assists everywhere. Humans decide everything.

AI makes no decisions. People do, every time. AI drafts, summarizes, and organizes; every finalized document is authored by a human.

Human review is built in, not optional: important documents can't be finalized without it.

Student PII is protected when AI is used, so privacy stays at the center.

FERPA-Aware throughout: sensitive student information handled carefully across the platform.

Decisions stay defensible: finalized documents preserve a clear, locked record.

AI assists everywhere, decides nowhere: educators stay the author and the decision-maker.

Secure by design
Sign in once; move between tools with the student carried through.
Short-lived, secure sessions, so the right people reach the right information.
Modular and resilient, built to grow without an all-or-nothing switch.

Time back

Over half a special educator's week is administrative load and barely a third reaches direct instruction. Every documentation hour is an hour not spent with a student. SpEd Coach does the repetitive lifting and tracks compliance automatically, so the balance shifts back to teaching.

Works with what you already have

Your student information system stays. No data migration, no system replacement: districts add SpEd Coach as the special-education layer, they don't switch to it.